GDPR provides increased protection for your personal data by imposing a framework of rules for organisations which handle or process such personal data. This framework of rules applies to Charlie barton as a 'controller' of personal data.
What personal information will you collect about me?
- Name.
- Gender (or preferred identity).
- Age.
- Date of Birth.
- Relationships & Children.
- Occupation.
- Address.
- Telephone / Text Number (plus permission to send texts and leave voice messages).
- Email Address.
- Counselling & Psychotherapy History.
- Relevant Medical Conditions.
- Prescribed Medications.
- Mental Health Services Treatment.
- Alcohol or Drug Use.
- Criminal History.
- Session Summaries.
- Outcome Measures and Assessments.
How Will My Information Be Stored?
- Paper - Initial written notes; some may be written up in an encrypted piece of software before the paper notes are destroyed.
- Mobile Phone - I will store your contact information on my mobile device, this allows me to contact you in case of emergencies.
- Email and Texts - Your email address and correspondence will be stored on my email account if you contacted me in this way. Any email discussions will be stored. Your telephone number will also be stored, including call logs and any text messages exchanged. This includes messages through WhatsApp.
What Documents Will You Keep?
- Electronic: Client information form, the contract which includes the GDPR agreement, assessment record, assessment tools such as the PHQ-9, brief session notes, client code (linking documents), contact name and telephone, and email / SMS.
How Might You Process or Share My Personal Information?
- Emergencies - If your health is in jeopardy, I may share your contact information with an emergency healthcare service (e.g., Mental Health Crisis Team). If I have become aware of your intent to cause harm to another person / organisation (e.g., terrorism), the law may require that I inform an authority without seeking your permission. In such situation, the law may require that I share your personal information without your knowledge.
- Erasing Your Information - When we have finished working together, I will erase electronic copies of your contact details within one month. I will hold onto any digital and written information such as client notes, assessment forms and outcome measures for up to seven years past the end of our working together. This is so that I have reference of our work in situations such as you returning to therapy in the future. After this time has passed, I will destroy all information held.
Your Rights
- To be informed of what information I hold (i.e. this document).
- To see the information I hold about you (free of charge for the initial request).
- To rectify any inaccurate or incomplete personal information.
- To withdraw consent to me using your personal information.
- To request your personal information be erased (though I can decline whilst the information is needed for me to practice lawfully and competently).